Example walkthrough: Passing a signature from Forms to Documents without cloud storage

This walkthrough explains how Forms and Documents work together to share HIPAA compliant signatures. In this example you set up a form with a signature field, and have that mapped to the corresponding signature merge field in your document. When the form is signed and submitted, Forms will automatically send Documents an image file containing the signature. 

Here are the steps:

You can create a PDF and put an actual signature in the document on the fly without the need to print the document or use an e-signature platform.

First, we are going to set up our document in Formstack Documents. For this we are going to use a services contract that new clients will fill out before work on a project. The signature coming from Formstack will be an image, so we need to set up an image placeholder for the signature. At the bottom of the page, we are going to add a new image (click the little picture icon in the editor). In that popup, we are going to enter {$Signature} in the URL box. Formstack will send us the URL to the image, so that URL will automatically get fed into the image element.


You will notice there will be a grey box with a broken document icon in it where the image is supposed to be.  This is normal – the {$Signature} is not a valid URL and the editor thinks it is and is trying to load an actual image.

Now that we have our document setup, make sure to log back in to Formstack and map the Signature field on your form to the placeholder that you just created. You will have to click the little green refresh button at the top of your fields in the Formstack Documents integration settings. 

Here is a look at what our simple form looks like with the signature field.


And here is a look at the resulting PDF with the signature right in the PDF


Was this article helpful?
6 out of 11 found this helpful



Please sign in to leave a comment.